Archive for the 'Consortium of Ohio Libraries' Category

Authority Anyone?

Posted by admin on August 20th, 2015

One of the biggest factors in having a successful catalog for your library or consortium is having good records!

With this in mind, COOL has very recently partnered with Backstage Library Works (BSLW) and has instituted ongoing authority control for the catalog/database.

Ongoing, we will be loading both updated bibliographic records as well as authority records in an ongoing quarterly process.  At the same time, we’re instituting manual authority control procedures for locally created and eBook records.

While it’s certainly never easy, the end result will be a better catalog for both our patrons and staff!  If you have any questions for your library, drop us a line–we’ll be glad to help!

Move to Sequoia

Posted by Sunbury_Admin on January 15th, 2015

Living in Ohio

Posted by Sunbury_Admin on May 9th, 2014

What makes Ohio such a great state to live in?


Check out number eight:

Hello Boston!

Posted by Sunbury_Admin on March 24th, 2014

COOL members just returned from the 2014 Evergreen International Conference in Boston. It was such a great event. We built relationships with Evergreen users from all over the world, we discussed upcoming software features, and we improved our knowledge of the software. COOL also co-presented a tutorial on reporting and participated in a welcome panel.


Events like this reiterate that Evergreen is more than just an ILS; it is a community of librarians, developers, etc., working together to build the best library experience ever. We’re all looking forward to the 2015 EIC.

For more information about Evergreen or COOL, please contact Lisa Murray at or Chauncey Montgomery at

COOL in Boston

Posted by Sunbury_Admin on February 24th, 2014


COOL will be representing Ohio libraries in two presentations at the 2014 Evergreen International Conference in Boston this March. One session is a tutorial on reports in Evergreen and the second is a panel discussion on migrating to Evergreen. To see a full list of programs, go to

COOL Receives Library Innovation Award

Posted by Sunbury_Admin on October 14th, 2013

At the 2013 Ohio Library Council Convention and Expo, the Consortium of Ohio Libraries (COOL) was awarded the Library Innovation Award for the planning and implementation of a statewide consortium using the open source ILS Evergreen.

The consortium was a response to the diminishing state funding. As funds decreased, libraries were forced to find ways to reduce costs while meeting the increased service demands. Joining a consortium was an obvious way to reduce costs by sharing support, hardware, and other administrative fees. A consortium also provides for seamless resource sharing between institutions.

However, COOL took the benefits of a consortium a step further and decided to use Evergreen, an open source ILS, because it provided a feature rich software package at a fraction of the cost of proprietary alternatives. Additionally, using open source software gives the consortium the ability to customize and add functionality based on individual needs.


The project kicked off in early 2012, when the consortium was awarded an LSTA grant from the State Library of Ohio. By March of 2012, Community Library (Sunbury) was migrated into COOL-CAT. Since then eight other libraries have migrated and two more are scheduled to join in the coming months.

COOL would like to thank everyone that has made the project a success. OHIONET has been a solid partner throughout this whole project and COOL would not exist without their support. The State Library of Ohio is to be thanked for awarding the LSTA grant funds to get the project off the ground. The Evergreen community has been very kind and generous with their support as the consortium came together. Finally, COOL is thankful to the staff, trustees, and patrons that have supported us as we took on this project.

Thanks everyone.

What a COOL Spring!

Posted by Sunbury_Admin on May 14th, 2013

Although the weather is finally getting warmer, Ohio is getting a bit COOLer as two more libraries join the Consortium of Ohio Libraries (COOL). COOL would like to welcome J.R. Clarke Public Library in Covington and Marvin Memorial Public Library in Shelby as its newest members to the consortium. Both libraries voted to join COOL at their May meetings. J.R. Clarke plans to migrate into COOL-CAT later this summer and Marvin Memorial is planning on migrating in the fall. They will be the 10th and 11th libraries in consortium.

COOL is a consortium managed and governed by a community of libraries, using the open source ILS, Evergreen. Technical support is provided by OHIONET in Columbus. For a current list of member libraries, visit For information about Evergreen, visit Please contact Chauncey Montgomery at 740-965-3901 or for more information.

Tony Bandy of OHIONET and Chauncey Montgomery of Community Library (Sunbury) will be representing Ohio at the upcoming Evergreen International Conference in Vancouver. They will be presenting a session at the conference.

Following is a brief description of their session:

While Evergreen continues to grow and innovate, more and more libraries and library consortium’s are moving to this amazing ILS system. However, for standalone libraries or newly formed consortiums, circulation within the system is a whole new game! From workflow to holds policies and those crazily-configured circulation rules, it takes both time and understanding to come to grips with the change. Given this, plan on taking this quick and enlightening tour of 5 themes you need to consider when implementing your library on an Evergreen consortium-level platform!

For the full schedule and more information, go to

Two More Libraries Live in COOL

Posted by Sunbury_Admin on March 14th, 2013

COOL would like to officially welcome Blanchester Public Library and Wornstaff Memorial Public Library in Ashley to COOL-CAT. Today, March 14, the two libraries went live, bringing the total to eight libraries with approximately 390,000 items in the system.

It is hard to believe, but it was just a year ago that Community Library in Sunbury kicked COOL off. With the help and expertise of OHIONET and financial support from an LSTA grant awarded by the State Library of Ohio, COOL has been able to maintain its aggressive migration timeline.

We are excited to have these two libraries on board. Arcanum Public Library will be migrating into COOL-CAT this August.

Cats have nine lives, COOL-CAT has nine libraries

Posted by Sunbury_Admin on June 29th, 2012

The Consortium of Ohio Libraries (COOL) is pleased to announce that Arcanum Public Library will be joining the consortium. Arcanum will be the ninth library in the consortium.  Migration of the collection and users into COOL-CAT will take place sometime in spring 2013.

COOL currently consists of Blanchester Public Library, Cardington-Lincoln Public Library, Community Library, Germantown Public Library, Mt. Gilead Public Library, Selover Public Library, Worch Memorial Public Library, Wornstaff Memorial Library, and now Arcanum Public Library.  COOL uses Evergreen, the open source ILS, and is funded in part by an LSTA grant and supported by OHIONET in Columbus.

For more information about COOL, please contact Chauncey Montgomery at 740-965-3901 or