Archive for the 'Evergreen ILS' Category

Floating the in the Most Peculiar Way

Posted by Sunbury_Admin on April 15th, 2016

A couple months ago, COOL started floating collections between independently governed and funded libraries. The goal is to reduce wait times for patrons at member libraries.

Here’s how it works:

  • COOL libraries purchase multiple copies of items with high hold/copy ratios.
  • Items are processed without any local branding.
  • Items circulate throughout the consortium, without any geographic restrictions, on a “first in, first out” basis.
  • Once hold lists are fulfilled, the item resides where it was last returned and remains there until a hold from another library is generated.

Looking at circulation numbers, it appears it is working as intended. Items with more than five holds per copy have reduced 12% since the project started. We only expect it to continue to improve as time goes on.

Joe Knueven, director of Germantown Public Library and Chauncey Montgomery, director of Community Library (Sunbury) will be doing a in-depth presentation of the project at the 2016 EIC conference in Raleigh, NC.

Authority Anyone?

Posted by admin on August 20th, 2015

One of the biggest factors in having a successful catalog for your library or consortium is having good records!

With this in mind, COOL has very recently partnered with Backstage Library Works (BSLW) and has instituted ongoing authority control for the catalog/database.

Ongoing, we will be loading both updated bibliographic records as well as authority records in an ongoing quarterly process.  At the same time, we’re instituting manual authority control procedures for locally created and eBook records.

While it’s certainly never easy, the end result will be a better catalog for both our patrons and staff!  If you have any questions for your library, drop us a line–we’ll be glad to help!

Move to Sequoia

Posted by Sunbury_Admin on January 15th, 2015

Upgrade to 2.7

Posted by Sunbury_Admin on November 20th, 2014

COOL will be upgrading to Evergreen 2.7 this December. The 2.7 version includes a Web-based staff interface that allows staff to turn any device with Internet access and a Web browser into a staff client. We will be able to perform circulation almost anywhere we need to with little effort.

Hello Boston!

Posted by Sunbury_Admin on March 24th, 2014

COOL members just returned from the 2014 Evergreen International Conference in Boston. It was such a great event. We built relationships with Evergreen users from all over the world, we discussed upcoming software features, and we improved our knowledge of the software. COOL also co-presented a tutorial on reporting and participated in a welcome panel.


Events like this reiterate that Evergreen is more than just an ILS; it is a community of librarians, developers, etc., working together to build the best library experience ever. We’re all looking forward to the 2015 EIC.

For more information about Evergreen or COOL, please contact Lisa Murray at or Chauncey Montgomery at

Welcome Marvin

Posted by Sunbury_Admin on February 25th, 2014

COOL would like to welcome Marvin Memorial Public Library in Shelby to COOL-CAT. On February 20, Marvin Memorial went live, bringing the total membership to eleven libraries with approximately 580,000 items in the system. To see a full list of members and a map of locations, go to

COOL is running on Evergreen, the open source ILS, and is supported by OHIONET out of Columbus, Ohio. If you have any questions about Evergreen or joining COOL, please feel free to contact Lisa Murray, consortiam chair at 419-864-8181 or

COOL in Boston

Posted by Sunbury_Admin on February 24th, 2014


COOL will be representing Ohio libraries in two presentations at the 2014 Evergreen International Conference in Boston this March. One session is a tutorial on reports in Evergreen and the second is a panel discussion on migrating to Evergreen. To see a full list of programs, go to

COOL Receives Library Innovation Award

Posted by Sunbury_Admin on October 14th, 2013

At the 2013 Ohio Library Council Convention and Expo, the Consortium of Ohio Libraries (COOL) was awarded the Library Innovation Award for the planning and implementation of a statewide consortium using the open source ILS Evergreen.

The consortium was a response to the diminishing state funding. As funds decreased, libraries were forced to find ways to reduce costs while meeting the increased service demands. Joining a consortium was an obvious way to reduce costs by sharing support, hardware, and other administrative fees. A consortium also provides for seamless resource sharing between institutions.

However, COOL took the benefits of a consortium a step further and decided to use Evergreen, an open source ILS, because it provided a feature rich software package at a fraction of the cost of proprietary alternatives. Additionally, using open source software gives the consortium the ability to customize and add functionality based on individual needs.


The project kicked off in early 2012, when the consortium was awarded an LSTA grant from the State Library of Ohio. By March of 2012, Community Library (Sunbury) was migrated into COOL-CAT. Since then eight other libraries have migrated and two more are scheduled to join in the coming months.

COOL would like to thank everyone that has made the project a success. OHIONET has been a solid partner throughout this whole project and COOL would not exist without their support. The State Library of Ohio is to be thanked for awarding the LSTA grant funds to get the project off the ground. The Evergreen community has been very kind and generous with their support as the consortium came together. Finally, COOL is thankful to the staff, trustees, and patrons that have supported us as we took on this project.

Thanks everyone.

What a COOL Spring!

Posted by Sunbury_Admin on May 14th, 2013

Although the weather is finally getting warmer, Ohio is getting a bit COOLer as two more libraries join the Consortium of Ohio Libraries (COOL). COOL would like to welcome J.R. Clarke Public Library in Covington and Marvin Memorial Public Library in Shelby as its newest members to the consortium. Both libraries voted to join COOL at their May meetings. J.R. Clarke plans to migrate into COOL-CAT later this summer and Marvin Memorial is planning on migrating in the fall. They will be the 10th and 11th libraries in consortium.

COOL is a consortium managed and governed by a community of libraries, using the open source ILS, Evergreen. Technical support is provided by OHIONET in Columbus. For a current list of member libraries, visit For information about Evergreen, visit Please contact Chauncey Montgomery at 740-965-3901 or for more information.

Chair of COOL Elected to Evergreen Oversight Board

Posted by Sunbury_Admin on April 15th, 2013

During the recent Evergreen conference in Vancouver, four newly elected members to the Evergreen Oversight Board were announced.

The Board is the executive team of the Evergreen software project that makes guiding decisions and leads the project forward.

The goal of the Board is to :
i. promote, support, and advance the development of the Evergreen software;
ii. support and facilitate the growth of the international community of Evergreen users; and
iii. foster and protect the Evergreen assets.

Current Members (Bold are 2013 elected)
Shauna Borger Indiana State Library
Galen Charlton Equinox Software, Inc. Chair
Stephen Elfstrand MnPALS
Rogan Hamby York County Library (South Carolina) and SC LENDS
Ben Hyman British Columbia Libraries Cooperative Vice Chair
Kathy Lussier Massachusetts Library Network Cooperative
Elizabeth McKinney Georgia Public Library Service
Chauncey Montgomery Sunbury Community Library (Ohio)
Andrea Bunz Neiman Kent County Public Library (Maryland)
Yamil Suarez Berklee College of Music
Stephen Wills Beyond Print