Consortium of Ohio Libraries

Tags Automatically Removed on Import #

Some tags are configured to be automatically removed during bibliographic record import from the following interfaces:

• import record from z39.50 (Cataloging),
• MARC batch import/export (Cataloging),
• load MARC order record (Acquisitions).

Regular Maintenance Procedures #

Monthly #

1. Update Ohio Digital Library Records
   1. Delete Ohio Digital Library Records.
   2. Review the Catalog Committee Ohio Digital Library report
      • This report identifies TCNs for Ohio Digital Library records that do not have their bibliographic source set to Ohio Digital Library. Bib Source is used by Evergreen to control the visibility of records in the public OPAC. The Ohio Digital Library bib source instructs Evergreen to use the 856 $9 values to expose these records in local catalog searches
   3. Review the Catalog Committee Empty bib report
      • This report identifies the TCNs of any bibliographic records that have empty item records attached. These TCNs should be reviewed for deletion or correction.
   4. Review the Catalog Committee Ohio Digital Library report
      • This report identifies the TCN of Ohio Digital Library records that have item records attached to them in error. The item needs to be moved to the proper bibliographic record or a new bibliographic record needs to be created for the item.

Quarterly #

1. Review Bibliographic & Authority Import Reports
2. Review Catalog Committee Shelving Location Report
   • Check these items to ensure that a shelving location has been assigned.
3. Review Catalog Committee Circulation Modifier Report
   • Check these items to ensure that a circulation modifier has been assigned.

Annually #

Update Bibliographic Templates (end of year)