COOL Executive Board August 2026 Meeting Minutes
August 19, 2026 – 10:30 AM – Wornstaff Memorial Public Library, 302 E High S Ashley OH 43003
In Attendance:
COOL
Amee Sword- Wornstaff
Joanna Brown- Greenville
Beth Fisher- J.R. Clarke
Joe Knueven- Wilmington
Chauncey Montgomery- Community
Kelsey Wicker- Cardington-Lincoln
Chris Owens- Blanchester
Martha Wall- Selover
Curtis Shafer- Worch
Peggy Grimm- Arcanum
OhioNet
Matt Polcyn, Cori Hundley, & Katy Mathuews
Chauncey Montgomery called the meeting to order at 10:30 AM
Minutes: May 2026
Chris Owens moved to approve May 2026 meeting minutes, Amee Sword seconded; passed with no objections
Administration
Cori provided an update on previous action items and current project updates. See Technology Support Report for details.
Action items
A designated staff member(s) from each library will be given the supercataloger role with proofing permissions in Aspen
No concerns regarding the update schedule for Evergreen
Old Business
Cataloging Contractor
OhioNet’s estimated cost for position would be split using the current formula for COOL membership fees
Matt provided a Cataloging Support Proposal following the meeting
Discussed what the position will entail; who would fill the role if we don’t go with the OhioNet proposal; the pros and cons of both handling the tasks collectively versus going with OhioNet proposal
Chauncey previously provided a list of tasks the catalogers at all libraries would have to agree to collective handle if we don’t go with OhioNet proposal
Agreed to have catalogers meet to discuss topic before next Executive meeting and let Directors know their thoughts/decision at next Executive meeting
New Business
None at this time
Committee Reports
Cataloging- none at this time
Other
PLF Estimates & 2027 Budgets- concerns over reductions; only receiving 6-month estimate from OBM/OLC and its potential effect on County Budget Commission certifications, budgeting and operating expenses
SEO is bidding for new ILS; Chauncey will create a draft of marketing information to potentially share with libraries similar in size to COOL libraries
Joe Knueven motioned to adjourn at 12:15 PM